Meeting Management

Everything You Need for Effective Meetings

Powerful features designed to make your board meetings more productive, organized, and impactful

Automated Scheduling

Create and schedule meetings effortlessly with automatic calendar invites and reminders. Sync with Outlook and Gmail calendars to avoid conflicts.

Instant Minutes Capture

Automatically capture meeting minutes, action items, and decisions in real-time. No more manual note-taking or post-meeting documentation.

Multi-Platform Integration

Seamlessly integrate with Zoom, Microsoft Teams, and Google Meet. Create virtual meetings with a single click.

Agenda Management

Build structured agendas with time allocations, attach supporting documents, and assign/share them with participants before meetings.

Action Item Tracking

Convert discussions into trackable tasks with assignees, due dates, and priorities. Never lose sight of follow-up actions.

AI-Powered Summaries

Get instant AI-generated summaries of your meetings, highlighting key decisions, action items, and discussion points.

How Meeting Management Works

From creation to follow-up, eBoard streamlines your entire meeting workflow

Step 1

Create Your Meeting

Set up meetings in seconds with our intuitive interface. Choose between physical or virtual meetings, add participants, set the date and time, and build your agenda. eBoard automatically sends calendar invites to all attendees.

  • Choose meeting type (Physical/Virtual)
  • Add participants
  • Build structured agenda and assign speakers
  • Attach relevant documents and board papers
Create Meeting Click to view full image
Step 2

Collaborate in Real-Time

During the meeting, capture minutes, notes, and action items in real-time. Participants can collaborate simultaneously, ensuring nothing is missed.

  • Real-time note-taking and collaboration
  • Automatic minutes linked to agenda
  • Create tasks and assign on the fly
  • Conduct polls and voting sessions
Create Meeting Click to view full image
Step 3

Track and Follow Up

After the meeting, access complete minutes, action items, and AI-generated summaries. Track task progress, schedule follow-up meetings, and maintain a complete audit trail of all decisions and discussions.

  • Automated meeting minutes generation
  • AI-powered meeting summaries
  • Track action item completion status
  • Link to follow-up meetings
Create Meeting Click to view full image

Benefits of Smart Meeting Management

Discover how eBoard transforms your board meetings from time-consuming obligations into productive, strategic sessions

Save 70% Time on Admin

Eliminate manual tasks like sending invites, compiling documents, and transcribing minutes. Automated workflows handle everything so you can focus on strategic discussions.

Improve Attendance & Engagement

Calendar sync, automated reminders, and easy access to meeting materials ensure higher attendance rates and better-prepared participants.

Increase Accountability

Clear action items with assignees and due dates mean nothing falls through the cracks. Track completion status and follow up seamlessly.

Maintain Compliance

Complete audit trails of all meetings, decisions, and votes. Meet regulatory requirements with automatically documented proceedings.

Easy Access to History

Search through past meetings, decisions, and discussions instantly. Reference previous board papers and minutes with powerful search tools.

Work From Anywhere

Access meeting information on any device. Join virtual meetings, review documents, and contribute notes from desktop, tablet, or mobile.

Seamless Calendar & Platform Integration

eBoard works with the tools you already use, creating a unified meeting experience across all platforms

  • Outlook & Gmail Calendar Sync:

    Automatically sync meetings to your existing calendars. Two-way sync ensures changes reflect everywhere.

  • Zoom Integration:

    Create Zoom meetings instantly from eBoard with one click. Meeting links are automatically added to invites.

  • Microsoft Teams:

    Generate Teams meetings seamlessly. Access eBoard directly within Teams for unified collaboration.

  • Google Meet:

    Launch Google Meet sessions directly from your meeting page. All participants receive automatic join links.

  • Custom Meeting Links:

    Already have a meeting URL? No problem. Add any meeting link and eBoard handles the rest.

Contact Us
Create Meeting Click to view full image

Frequently Asked Questions

Everything you need to know about meeting management in eBoard

Yes! eBoard seamlessly integrates with Zoom, Microsoft Teams, and Google Meet. When creating a meeting, simply select your preferred platform and eBoard will automatically generate the meeting link and add it to calendar invites. Your organization admin needs to set up Zoom credentials for that integration.

During meetings, participants can capture minutes in real-time and link them to specific agenda items. Our AI can also generate summaries highlighting key decisions and action items. Meeting creators can also use attached documents to auto-generate minutes using AI

Absolutely! Create tasks directly from meetings with assignees, due dates, priorities, and status tracking. All action items are visible in the main Tasks section and can be linked to specific meetings for complete accountability.

Go to your profile settings and enable calendar sync for Outlook or Gmail. eBoard will automatically create calendar events for all your meetings with two-way synchronization. Any changes made in eBoard or your calendar will reflect in both places.

Yes! Create polls directly within meetings for quick decisions and votes. Participants can vote in real-time, and results are automatically compiled and stored with the meeting records. Polls can be created before, during, or after meetings.

Yes! eBoard has native iOS and Android apps that give you full access to meetings, documents, and notes from anywhere. Join virtual meetings, review agendas, capture minutes, and track action items all from your mobile device.

Explore Related Features

Discover other powerful features that work seamlessly with meeting management

Document Repository

Attach and organize all meeting-related documents in one secure, centralized location with version control and access management.

Learn More

AI-Powered Intelligence

Get instant AI-generated summaries of meetings, automatically extract action items, and analyze discussion trends.

Learn More

Action Points & Tasks

Convert meeting discussions into trackable tasks with assignees, due dates, and automated follow-up reminders.

Learn More